Executive Director

Job summary:  The Executive Director is responsible for the successful leadership and management of the organization according to the strategic direction set by the Board of Directors.

 

Reporting to: Board of Directors, through the President

Working relationships:

  • Board and Staff

  • Event Coordinators and Volunteers

  • Executive Committee

  • Community Associations

  • Partnerships

  • Senior Management of the City

  • Other organizations and funding agencies

  • Territorial, Federal and Municipal governments

Duties and Responsibilities:

 

 Leadership

  • Participate with the Board of Directors in developing a vision and strategic plan to guide the organization

  • Identify, assess, and inform the Board of Directors of internal and external issues that affect the organization

  • Act as a professional advisor to the Board of Director on all aspects of the organization's activities

  • Foster effective teamwork between the Board and the Executive Director and between the Executive Director and staff

  • In addition to the President and Chair of the Public Relations Committee, act as a spokesperson for the organization

  • Conduct official correspondence on behalf of the Board as appropriate and jointly with the Board when appropriate

  • Represent the organization at community activities to enhance the organization's community profile

 

 Implement board policy and decisions

  • Act as a resource to Board of Directors so that policy decisions are made on an informed basis

  • Gather, interpret and articulate information to Board about community trends and resources as they relate to enhancing the Board’s capacity for effective communication, decision-making and long-term planning

  • Keep Board informed (on a timely basis) of significant issues affecting the development and delivery of programs and services

  • Draft policies for the approval of the Board and prepare procedures to implement the organizational policies; review existing policies on an annual basis and recommend changes to the Board as appropriate

  • Oversee development and implementation of orientation for in-coming Board Members

  • Provide guidance and advice to Board on process issues such as establishing and interpreting terms of reference, decision-making and accountability

  • Ensure that personnel, client, donor and volunteer files are securely stored and privacy/confidentiality is maintained

  • Provide support to the Board by preparing meeting agenda and supporting materials

  • Attend and participate in meetings, assisting with duties during meetings as assigned by the Board of Directors.
     

 Monitor and oversee financial management of the organization

  • Ensure development of annual budget, within the context of the Constitution, Bylaws, and Policies, and present to Treasurer for evaluation and modification as required

  • Ensure development of individual event budgets with event coordinators, within the context of the Constitution, Bylaws, and Policies, and present to Treasurer for evaluation and modification as required

  • Ensure that sound bookkeeping and accounting procedures are followed

  • Provide the Board (Treasurer or Finance Committee) with comprehensive, regular (monthly) reports on the revenues and expenditure of the organization

  • Strategic/Business Plan development, updating and monitoring

  • Identify, prioritize and provide advice and counsel to aid Board in assessing potential fund-raising alternatives

  • Research funding sources, oversee the development of fundraising plans and write funding proposals to increase the funds of the organization

  • Maintain relationships with funding sources and prepare funding proposals

  • Organize all fundraising ventures, and arrange volunteers

  • Oversee the planning, implementation, execution and evaluation of special projects

 

 Manage the staff

  • Ensure appropriate staffing consistent with community and member needs and within the constraints of the organization’s physical and financial resources

  • Establish a positive, healthy and safe work environment in accordance with all appropriate legislation and regulations

  • Working with the Human Resources Committee to develop and maintain the Personnel Policy & Procedure Manual

  • Working with the Human Resources  Committee to develop and maintain appropriate job descriptions for all staff

  • Recruit, interview and select staff that have the right technical and personal abilities to help further the organization's mission

  • Ensure that all staff receives an orientation to the organization and that appropriate training is provided

  • Implement a performance management process for all staff which includes monitoring the performance of staff on an on-going basis and conducting performance reviews

  • Coach and mentor staff as appropriate to improve performance

  • Discipline staff when necessary using appropriate techniques; release staff when necessary using appropriate and legally defensible procedures

  • Ensure staff are appropriately compensated, within the confines of job descriptions and budgets
     

 Maintain, acquire and dispose of physical assets

  • Ensure that facilities, furniture and equipment are as necessary and appropriate to needs of the organization

  • Provide recommendations to the Board for any acquisitions or expenditures that are outside the approved budget

  • Ensure proper maintenance of facilities, furniture and equipment

  • As necessary, dispose of outdated or worn out equipment
     

 Develop, plan and deliver programs and services

  • Monitor community needs on an ongoing basis, be aware of changing context within which programs and services are provided

  • Develop programs and services consistent with community needs

  • Monitor programs and services to ensure consistency with criteria established by funding sources and the mission and goals of the organization

  • Annually prepare and provide to the Board, and other applicable bodies, summary reports of programs and services, including recommendations for future improvement and change

  • Regularly obtain statistical and qualitative feedback about program and service delivery

  • Provide consultative services on society bylaws, procedures, conflict management

  • Monitor staff benefits and property insurance programs

 

 Establish, maintain and advance community relations

  • Initiate and develop good working relationships and collaborative arrangements with a broad range of community sectors including: all levels of government – including First Nations, other non-profit organizations, and business organizations

  • Undertake activities within the Community that enhance the visibility of the organization

  • Represent the organization on appropriate committees, network and joint projects

  • Develop and provide information about the organization’s goals, programs and services

 

 Risk management

  • Identify and evaluate the risks to the organization's people (clients, staff, management, volunteers), property, finances, goodwill, and image and implement measures to control risks

  • Ensure that the Board of Directors and the organization carries appropriate and adequate insurance coverage

  • Ensure that the Board, staff, coordinators, and general volunteers understand the terms, conditions and limitations of the insurance coverage

 

 Performance criteria

  • Development of strong working relationships with all relevant organizations, staff and Board

  • Enhancement of the organization’s image

  • Complete satisfaction of the funding partners contract requirements

  • Successfully carrying out the prime functions of the job description

 

Salary Range:  Based on 40 hours per week .  $ 54,080 - $ 72,800 per annum based upon the annual review of salary by the Board of Directors by or on  June 1st of each year. Additional compensation is also offered for self guided benefits.

 

Performance Evaluations:   An annual job review will be conducted by June 1st of each year with the review being made available to and ratified by the board of directors.

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